20+ modules. One platform.
From pre-flight checklists to post-flight billing, Airmates covers every step of your club's operations — scheduling, training, forums, voting, flight tracking, and AI assistance.
Smart Dashboard
Your club's command center, at a glance
The moment you log in, you see everything that matters — aircraft out, today's flights, outstanding balances, currency status, and live weather. No clicking through menus to find what you need.
- Real-time aircraft out, today's flights, and member count
- FAR 61.57 currency status with Current/Not Current badges
- Live airport weather with METAR data and VFR/IFR/MVFR indicators
- Maintenance due alerts with tach hour countdowns
- Top flyers leaderboard and upcoming bookings
Fleet Management
Know the status of every aircraft, always
Each aircraft gets a rich profile with photos, specs, documents, and real-time status. Track tach hours, maintenance intervals, and let AI summarize your aircraft documents so members can find what they need instantly.
- Aircraft cards with photos, tail numbers, type, year, and hourly rates
- Availability badges — Available, Maintenance, or Checked Out
- Tachometer tracking per aircraft
- Document library (POH, insurance, registration) with AI-powered summaries
- Maintenance tracking with hour-based intervals (100hr inspection, oil change)
Scheduling & Booking
Never double-book an aircraft again
A full calendar with month, week, day, and list views — color-coded by aircraft with instant conflict detection. Shared flights let multiple pilots split time and cost. Export to Google Calendar, Apple Calendar, or Outlook with one click.
- Full calendar with Month, Week, Day, and List views
- Color-coded bookings by aircraft with conflict detection
- Multi-day booking support with aircraft filter dropdown
- Shared flights — multiple pilots split time and cost with email invitations
- iCal feed export for Google Calendar, Apple Calendar, Outlook
Check In / Check Out
From pre-flight to billing in two taps
Pilots check out an aircraft with one click, recording the starting tach. An IMSAFE safety checklist ensures every pilot self-certifies before flying. On return, the ending tach is logged and billing happens automatically.
- One-click aircraft checkout with tachometer recording
- IMSAFE pre-flight safety checklist (Illness, Medication, Stress, Alcohol, Fatigue, Emotion)
- Return check-in with ending tach reading
- Automatic flight time calculation and billing based on tach hours
- Email confirmation with one-click checkout from booking confirmation
Instructor Management
Tools built for CFIs and flight schools
Instructors set their availability, get assigned students, and track lessons — all from one place. Members can book an aircraft and instructor together directly from the schedule.
- Instructor directory with availability status
- Instructor availability scheduling — set available hours
- Student assignment and lesson tracking
- Book-with-instructor directly from the schedule
Flight Training
Track every lesson from first flight to checkride
Whether you're Part 61 or Part 141, the training module covers it all. Build custom syllabi, log lessons with grades and maneuvers, track endorsements, manage stage checks, and give students a clear view of their progress.
- My Students dashboard for instructors with progress tracking
- Customizable syllabi management and lesson plan library
- Log Lesson with instructor notes, maneuvers, and grades
- Endorsement tracking — Solo, Cross Country, Checkride, IACRA, Class B, and more
- Stage check management and sign-offs
Pilot Currency & Medical
Never fly out of currency again
Airmates automatically calculates FAR 61.57 currency based on your logged flights. Track passenger currency (day and night), IFR currency, medical expirations, flight reviews, and certificate ratings — all in one place.
- FAR 61.57 automatic currency calculation
- Passenger currency (day/night) and IFR currency tracking
- Medical class and expiration monitoring
- Flight review (BFR) tracking
- Certificate and rating badges — Private Pilot, Instrument, High Performance, and more
Financial Management & Billing
Dues, charges, and payments on autopilot
Stripe-powered billing handles everything — credit cards, ACH, and autopay with saved payment methods. Configure membership tiers with monthly dues and free hours. Track every transaction, issue refunds, and run financial reports.
- Full accounting dashboard with outstanding balances, payments, and totals
- Transaction ledger with member filter — flight charge, payment, adjustment, refund
- Stripe integration with credit card, ACH, and autopay with saved payment methods
- Configurable membership tiers with monthly dues and free hours per tier
- One-click refunds, expense tracking, member loans, and financial reports
Membership & Tiers
Flexible membership structures for any club
Create custom membership tiers — Board, Standard, Instructor, or anything you need. Each tier has its own monthly dues, free hours, and hourly rates. Manage approvals, invitations, and member roles from the admin panel.
- Flexible tiers — Board, Standard, Instructor, or custom
- Per-tier pricing with monthly dues, free hours, and hourly rates
- Member approval workflow with invitation system via email
- Member directory with avatars, hours, medical expiry, and role badges
- Deactivation/reactivation and admin-only member notes
Community Forum
5-level threading with cross-club discussions
This isn't a basic comment box. Full 5-level nested threading with collapsible branches, category subscriptions, emoji reactions, @mentions, and search. Opt in to Cross-Club Community to connect with pilots at other clubs.
- 5-level nested threading with collapsible branches
- Categories — General, Squawks, Training, Meetings, Social
- Cross-Club Community — opt-in inter-club discussions across tenants
- Thread and category subscriptions with email/push notifications
- 6 emoji reactions, @mentions, search, sort, and moderation tools
Events & Documents
Club events, documents, and photo gallery
Create and manage club events, maintain a document library organized by category, and share photos from fly-ins and club activities. Send group emails to all members with one click.
- Club event creation and management with photo gallery
- Document library — Bylaws, Vote Results, Meeting Minutes, custom categories
- Group email to all members
- View/download documents with file size and uploader info
Ballot & Voting
Democratic decision-making made simple
Create ballot measures and let members vote with one click from their email — no login required. HMAC-signed tokens ensure security. Bundle multiple measures for meeting agendas. Results are automatically saved as official club documents.
- Create ballot measures with title, description, and deadline
- One-click YAY/NAY voting from email — no login required
- HMAC-signed secure voting tokens with real-time tallies
- Multi-ballot emails for meeting agendas with visual progress bars
- Results email with statistics, saved as official club documents
Notifications & Communications
Keep every member in the loop
Email, SMS, and push notifications ensure no one misses a booking confirmation, billing reminder, forum reply, or ballot deadline. Members control their own preferences by category.
- Email notifications — bookings, billing, shared flights, forum, ballots
- SMS notifications via Twilio with 10DLC compliance
- Push notifications for web browsers
- Per-member email preference controls by category
- Branded email templates with booking reminder emails (24hr before)
Admin Panel
Complete control over your club operations
The admin panel gives club leadership full visibility and control. Manage members, run billing cycles, send announcements, create ballots, and configure every aspect of your club.
- Member management — roles, tiers, status, password reset, tour reset
- Run billing cycles, send announcements, manage ballots and invitations
- Member approval queue and squawk management
- Club settings — name, timezone, airport, weather minimums, feature toggles
Multi-Tenant Architecture
Enterprise architecture for any number of clubs
Every flying club gets its own fully isolated environment with custom branding, configurable features, and per-club settings. Platform billing via Stripe Connect keeps everything clean.
- Each flying club gets fully isolated data
- Custom club branding — name, logo, colors
- Configurable features per club with module toggles
- Cross-tenant community forum with admin opt-in
- Platform billing via Stripe Connect
Integrations
Connect with the tools pilots already use
Airmates integrates with Stripe for payments, Twilio for SMS, ADS-B Exchange for real-time flight tracking, AVWX for METAR weather, and iCal for calendar sync. Switching from another platform? We have import tools.
- Stripe — payments, subscriptions, and Stripe Connect
- Twilio — SMS and 10DLC compliance
- ADS-B Exchange — real-time flight tracking
- AVWX / CheckWX — METAR weather data
- Data import from Flight Circle, U-Reserve-It, and FlightSchedulePro
AI-Powered Features
AI assistant built into your club
An AI chat assistant answers member questions about club operations, policies, and schedules. AI-powered document summaries make it easy to find key information in POH manuals, insurance documents, and aircraft files.
- AI chat assistant that answers member questions about club operations
- AI-powered document summaries for POH, insurance, and aircraft docs
- Intelligent search across club content
Complete Platform
All 20+ modules at a glance
Every feature your flying club needs, all in one platform.
Smart Dashboard
Real-time command center with flight schedule, currency status, METAR weather, maintenance alerts, outstanding balances, and top flyers leaderboard.
Fleet Management
Aircraft cards with photos, tach tracking, availability badges, AI-powered document summaries, and maintenance intervals (100hr, oil change).
Scheduling & Booking
Full calendar with month/week/day/list views, color-coded bookings, shared flights with cost splitting, conflict detection, and iCal export.
Check In / Check Out
One-click checkout with tachometer recording, IMSAFE pre-flight safety checklist, automatic billing on return based on tach hours.
Instructor Management
Instructor directory with availability scheduling, student assignment, lesson tracking, and book-with-instructor from the schedule.
Flight Training
Full training module with syllabi, lesson plans, endorsement tracking (Solo, XC, Checkride, IACRA), stage checks, and progress dashboards.
Pilot Currency & Medical
FAR 61.57 automatic currency calculation, passenger/IFR currency, medical monitoring, BFR tracking, and certificate rating badges.
Financial Management
Full accounting with Stripe (card + ACH + autopay), configurable membership tiers, flight charges, refunds, expense tracking, and financial reports.
Membership & Tiers
Flexible tiers (Board, Standard, Instructor, custom) with per-tier pricing, approval workflows, invitations, member directory, and role management.
Community Forum
5-level nested threaded discussions with cross-club community, subscriptions, email/push notifications, 6 emoji reactions, and moderation tools.
Events & Documents
Club events, photo gallery, document library with categories (Bylaws, Minutes, Vote Results), and group email to all members.
Ballot & Voting
Create ballot measures with one-click YAY/NAY from email (no login required), HMAC-signed tokens, multi-ballot bundles, and results documents.
Reports & Analytics
Aircraft utilization, revenue, maintenance status, and member activity reports with configurable date ranges and export capabilities.
Notifications
Email, SMS (Twilio/10DLC), and push notifications with per-member preference controls and branded templates with 24hr booking reminders.
Admin Panel
Full admin dashboard with member management, billing cycles, announcements, ballot creation, invitations, approvals, and club settings.
Multi-Tenant SaaS
Each club gets isolated data, custom branding (name, logo, colors), configurable feature toggles, and platform billing via Stripe Connect.
Security & Auth
bcrypt password hashing, JWT sessions, HMAC-signed action tokens, role-based access control, tenant isolation, and guided onboarding.
Integrations
Stripe, Twilio, ADS-B Exchange (flight tracking), AVWX/CheckWX (METAR weather), iCal sync, and data import from Flight Circle, U-Reserve-It, FSP.
AI-Powered Features
AI chat assistant for member questions, AI-powered document summaries for POH, insurance, and aircraft docs.
Mobile Support
Fully responsive web design on all devices, mobile JWT authentication, and native iOS app in development (Swift/SwiftUI).
Switching from Flight Circle, FlightSchedulePro, or U-Reserve-It?
We built automated data import tools so your transition is seamless. Bring your members, aircraft, and billing history — no manual re-entry.
Ready to modernize your flying club?
Join the flying clubs that have already made the switch. Start your free 30-day trial today — no credit card required.